Creating Single User or Multiple Users (Bulk Upload)

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September 10, 2024
Abhijeet Garud

1. Adding Single User –

As an enterprise you have already added your group by using your Enterprise Admin credentials. Now, it is high time that your group on their part distributes content to the end users – teachers, students, or to your corporate employees. So first your group needs to add users to the database.

1. Navigate to the Kitaboo Studio

Reader login page. > Enter your Group Admin credentials.

2. Select your preferred language. > Click on Login.

NOTE: English is the default login language.

3. Switch to the Users tab. > Click on Add User.

4. Enter the User’s profile details > Define Role (Teacher or Student) >

Click on Create. > Click on the Set Password link.

NOTE: Multiple users can also be created in one go by using a sample sheet.

5. On the Set Password pop-up, enter a new password as per the

prescribed format for a password. > click on the Set button. > Click on Save.

6. You can also deactivate a user. For deactivating a user:

Select the user, on the left pane, you want to deactivate. > Click on the Deactivate button.

7. Click on Yes, Deactivate it on the pop-up.

Once confirmed for deactivation, the deactivated user will NOT be able to access the reader.

8. You can also reactivate a deactivated user. For this:

Select the user you want to reactivate. > Click on Activate.

9. Click on Yes, Activate it to confirm.

2. Creating Bulk Users via Bulk Upload sheet

Kitaboo Studio also enables you to create bulk users for a class. Let’s see how to do it.

Switch to the User tab. > Click on the + Add User button.

On the Multiple Users tab, click on the Download Sample link. > Save the Excel sheet on your local machine. You need to enter the users’ details as per the format in the sheet.

Note:
There are two tabs on the sample Excel sheet (download the sample file) – Bulk Upload and Instructions. You need to enter the details of the users on the Bulk Upload page. It is advisable to read through the instructions on the Instructions page before adding the users’ details. A recap of the

instructions is given below.
I) Special characters should not be used in contact numbers, city names, ZIP codes, and country names.
II) Username is a mandatory field. If you leave it blank, the system will create a username based on the given email ID. For example, for the email ID john.ked@gmail.com, the system will be creating a username as john.ked@gmail.com.

III) There are two options for the Roles field – Learner or Instructor. You can select either of the two.
IV) You must ensure that all the mandatory fields are filled in before uploading the Bulk Upload Excel sheet.
V) You should refer to the Bulk Upload sheet for example, clarification, or reference.
VI) You should not edit the column header and order on the Bulk Upload sheet.

Enter the new users’ details in the respective columns as per the format only. > Save the changes you have made.

Click on Data Validation on the Multiple Users page. > Upload the updated Sample sheet.

Note: Data validation is recommended before bulk upload. This function allows you to validate/verify your data for possible errors that could prevent users or classes from being created. After completing validation and receiving an error-free report, you are now ready to complete your bulk upload.

Click on Upload Sheet on the Multiple Users page. > Upload the updated Bulk Upload sheet.

You will be getting a confirmation message for a successful file upload. You can also download the updated sheet by clicking on Admin Center > Bulk User Upload Status,